The integration between Proquro and Magento

Daniel @ 2025-05-30

You want to work as efficiently as possible. This is not only important for your business operations. It’s also very important to keep up in today’s fast-paced world. You don’t want to waste time. That means you need the right integrations, and the connection between Proquro and Magento is certainly a smart choice if you want to save time. Do you use Magento for your webshop and Proquro for your purchasing management? Then you may be losing time due to error-prone processes or duplicate entries. You can prevent this by setting up a smart integration between the two systems. This integration provides greater insight and faster order processing. Additionally, you immediately gain optimal control over purchasing and inventory. We’re happy to tell you more about the integration between Proquro and Magento.

What exactly is Proquro?

Proquro is software that helps businesses manage all purchasing processes. It’s part of Exact Online, the broader platform widely used for business administration and accounting. Proquro automates the approval of purchase requests and manages orders. The system provides immediate insight into budgets and expenditures. You benefit from supplier integration and digital invoice processing. Of course, integration with accounting systems like Exact is easily possible. The software helps you automate and centralize your purchasing processes. This reduces errors and saves time.

What does Magento support?

Magento is one of the most widely used e-commerce platforms globally. Many webshops run on Magento. The platform is especially popular because webshops can be easily customized and are suitable for both large and small businesses. Magento supports customer management, inventory management, product management, connections with external systems, payments, and shipping. With Magento, you have a lot of flexibility. However, a disadvantage is that managing inventory and orders without integration with other systems can be very time-consuming. A connection between Proquro and Magento offers the solution.

Daniel

Lead Developer

Why integrate Proquro and Magento?

Is there no integration between Proquro and Magento? Then it’s necessary to manually transfer data from Magento to Proquro and vice versa. This includes product information and orders. It can also involve inventory data and invoices. Everything must be entered manually, and this takes a lot of time. Moreover, manual entry always carries the risk of errors and delays quickly arise. The integration we offer ensures that this process is fully automated. This creates a single workflow between the webshop and purchasing administration.

Key elements of the integration between Proquro and Magento

The integration between Proquro and Magento is built on APIs, or Application Programming Interfaces. This allows the two systems to exchange data without user intervention. We tailor the setup of the integration to your organization. Your workflow is unique, so we always deliver custom solutions. Below you will find a brief description of some key components of the integration.

Order transfer

When a customer places an order in your Magento webshop, it’s automatically forwarded to Proquro as a purchase request.

Product information

Products in Magento are synchronized with Proquro. This means that new products only need to be entered in one place. The same applies to price changes.

Inventory management

If anything changes in your inventory, all stock levels are updated automatically. This prevents you from selling something that is no longer in stock.

Invoice processing

Incoming invoices linked to orders in your Magento webshop can be automatically reviewed and booked through Proquro.

The main benefits of the integration between Proquro and Magento

The integration ensures that you no longer need to manually transfer data between Proquro and Magento. Duplicate entry is eliminated. This saves time and prevents errors. Below we describe five more important benefits of the integration between Proquro and Magento.

Data is always up to date

All data related to inventory, prices, and products is always current. Customers can only see what is actually available and deliverable. This prevents unpleasant surprises for the customer.

Better insight into purchasing and sales

The integration directly connects purchasing and sales. This provides better insight into your margins, inventory position, and purchasing strategy.

Orders are processed faster

All orders are picked up directly by the purchasing system. This allows you to respond more quickly to suppliers. Your delivery times are shortened, leading to higher customer satisfaction.

Simplified invoice checking

You can automatically link supplier invoices to Magento orders. This allows you to check whether everything is correct more quickly and helps prevent incorrect payments.

Optimal scalability

Is your webshop growing? The integration between Proquro and Magento grows with it. The systems take the work off your hands, so you don’t need to hire extra staff for these tasks.

Who is the integration between Proquro and Magento suitable for?

The integration is primarily suitable for all companies that have a Magento webshop. It doesn’t matter whether it’s a large or small business. Do you already use Proquro for purchasing? Then the integration can be easily set up. The integration is ideal if you want to automate and streamline your processes, and if you currently experience a lot of manual work between the webshop and administration. The integration is especially useful for wholesalers, distributors, and manufacturing companies with a webshop.

Practical example with the integration

Suppose you have a webshop that sells office supplies. A customer places an order for 5 toners and 10 packs of paper. This order is received in Magento. The integration ensures that the order in Magento is automatically created as a purchase request in Proquro. Proquro then immediately checks whether sufficient stock is available. If not, a purchase order is automatically sent to the appropriate supplier. Once the order is delivered, it is confirmed by Proquro and the inventory in Magento is updated. The corresponding invoice is automatically linked and booked in your administration. No manual actions are required.

What’s needed to set up the integration?

To benefit from the advantages of the integration between Magento and Proquro, you need an active Magento installation, version 2.x. You also need a working Proquro environment linked to Exact Online. API access to both systems is required, as well as a partnership with us to configure everything based on the specific requirements and needs of your organization. Are you not sure whether everything is in place? Or do you not yet have everything set up? We are happy to help. You can always contact us without obligation for more information or tailored advice.

Expanding with additional functionalities

The integration between Proquro and Magento is flexible and can easily be expanded at any time. Is your webshop growing? Then you may want to add extra functionalities in the future. This is certainly possible. You can think of the following functionalities:

Automatic supplier selection based on price or delivery time.

Real-time status updates for customers.

Reports and dashboards.

Integration with logistics systems or point-of-sale software.

What exactly can we do for you?

We have extensive experience in developing various integrations for businesses, including the integration between Proquro and Magento. We develop the technical integration tailored to your needs and handle the implementation. During this process, we take your business processes as our starting point. Our team ensures that Magento and Proquro work together seamlessly for your company. We take care of the technical setup of the integration and align the data structure. You can rely on secure data exchange. We also provide a solid testing phase and strict quality control. After going live, we offer all the support you need. So you’re never on your own.

Also want to benefit from the integration between Proquro and Magento?

With the integration between Proquro and Magento, you will save a lot of time and prevent errors. You are free to focus on more important matters, such as growing your webshop. We ensure that you gain optimal insight into your business operations and can work as efficiently as possible with the integration. Customer satisfaction increases, and you are able to respond more quickly. Do you also want to connect Proquro and Magento? Or are you curious about what this integration can mean for your company? Feel free to contact us.